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Program or Activity Registration

The person responsible for a University program hosting or involving youth must register their program by completing the Youth Protection Registration Form. Program registration requires indicating whether adults with direct access to youth have completed training and passed a background check.

Registration for Youth Programs or Activities shall be submitted to the University at least sixty (60) no later than thirty (30) days before each program or activity. Please continue to submit even if you do not have a list of authorized adults; this can be submitted two weeks before the event’s start date.

Forms that are submitted outside these timelines will not receive adequate attention or approval processing due to such short notice. If you have any questions, please contact the Youth Protection Department Analyst.

ATTENTION: Programs or activities that do not complete the required registration and fail to obtain approval from Risk Management and the Youth Protection Program will be considered non-compliant with Youth Protection and University policies and procedures.

Youth Protection Registration Form

Processing and Approval Workflow

Youth Protection Registration Forms are reviewed and approved in the order they are received. Once a form is complete and all required documentation has been submitted to the Youth Protection Program, the program lead will receive an email update indicating whether the program or activity meets Youth Protection Program requirements.

Programs that fail to submit required documentation—such as the list of authorized adults—at least two weeks prior to the event will automatically be considered not approved by Risk Management and the Youth Protection Program.

Mandatory Background Checks-University

Human Resources administers background checks for CSU staff and volunteers in accordance with CSU Technical Letter HR 2017-17. Program Directors are responsible for identifying and documenting all youth program staff and volunteers, and ensuring they pass a background check before the program start date. Risk Management will determine the eligibility of staff and volunteers for participation in youth programs, with appropriate consultation from Human Resources.

Child Abuse and Neglect Reporting Act Policy and Procedure

Policies and Procedures for California's Child Abuse and Neglect Reporting Act (CANRA)

On July 21, 2017, amendments to the California Child Abuse and Neglect Reporting Act (CANRA) came into effect. As a result, the CSU Chancellor's Office has released the revised , “Mandatory Reporting of Child Abuse and Neglect,” to provide direction on the implementation of CANRA.

CANRA sets forth legal obligations of persons who are “mandated reporters” of child abuse or neglect. For purposes of this policy, all CSU employees are designated mandated reporters. As a designated mandated reporter, employees are required to report suspected child abuse or neglect in their professional capacity or within the scope of one's employment in which they observe or have knowledge of a person, under the age of 18 years, whom they know or reasonably suspect has been the victim of child abuse or neglect.

Employees must report suspected child abuse or neglect immediately or as soon as practically possible by contacting the University Police Department. Employees must also file a report () within 36 hours with University Police. In addition, all CSU employees are now required to sign an acknowledgment form, which states the employee knows his/her legal reporting obligations and the need to comply with this law.

Contacts:
The Office for Equal Opportunity or Title IX Coordinator can assist employees with any questions regarding their mandated reporting duties and completing the incident form. OEO can be reached at equalopportunity@csus.edu or 916-278-5770.

University Police Department: Phone: (916) 278-6000; police@csus.edu

If you are reporting suspected child abuse or neglect regarding children in another county please contact that county's child protective services agency: .

Youth Program or Activity Responsibilities

In addition to ensuring compliance with registration, background check, and training requirements, the program director or their designee must also ensure the following actions are taken:

• Collection and Retention: Ensure the timely collection and retention of all related forms.
• Forms to Collect: These include but are not limited to emergency contact information, release of liability, medical disclosure statements, training records, and visual/audio media release waivers.
• Prior to Program Start Date: All training and forms must be adequately reported before the start of the program or activity start date.

Records Management:

• Tracking and Monitoring: You are responsible for keeping track of, monitoring, and retaining all records and related forms.
• Retention: Documents must remain within your office. Do not discard or destroy and follow the policy for record retention as applicable to your Department, Unit or Auxiliary.

For additional information, please review the following policies:

• Data Security & Records Retention

Compliance: To ensure compliance with this memo and record retention policies, Risk Management reserves the right to conduct audits and request relevant documentation. This audit is currently scheduled to take place once per year.

Laws and Codes and Campus Policy

Requires administrators, employees, and regular volunteers of youth service organizations to Complete training in child abuse and neglect identification and reporting. Undergo a background check to identify and exclude any person(s) with a history of child abuse.

(a) Commencing with January 1, 1993, every public recreation program employer shall require each employee having direct contact with minors to immediately submit, or in the case of a new employee, to submit on or before the first day of his or her employment, one set of fingerprints to the Department of Justice. This requirement is a condition of employment.

The Child Abuse Neglect and Reporting Act (CANRA): I understand that The Child Abuse Neglect and Reporting Act (CANRA), codified in California Penal Code §11164‐11174.3, requires mandated reporting, whenever you, in your professional capacity or within the course of your employment as a mandated reporter, have knowledge of or reasonably suspect child abuse or neglect has occurred.

It is the policy of ¶¶Òõ¶ÌÊÓƵ, Sacramento (Sacramento State) to mandate the safety, protection, and well-being of all members of the campus community and visiting members of the public, including Youth on campus. Sacramento State has zero tolerance for the abuse or mistreatment of minors (hereinafter referred to as “Youth”).

This policy establishes a systemwide policy on hazing prohibition in conjunction with hazing prevention efforts and activities. The provisions of this policy are pursuant to the Stop Campus Hazing Act in California Education Code 66305 – 66309 and the federal Stop Campus Hazing Act, 20 U.S.C. Section 1092(f)(9).

Effective September 1, 2017, Executive Order 1108 required that all CSU campuses are smoke and tobacco-free. This order includes traditional cigarettes, electronic cigarettes, hookah, snuff, vapes, and chewing tobacco, and encompasses all of ¶¶Òõ¶ÌÊÓƵ’s indoor and outdoor areas.

Parental Notification. The Family Educational Rights and Privacy Act (FERPA) provides colleges/universities the option to notify parents/guardians about specific types of information from a student's conduct record. The Vice President of Student Affairs reserves the right to notify parents/guardians when a student is found to have violated University policies regarding the use or possession of alcohol or other drugs when he/she is under the age of 21.

Other Resources

Your Guide to Working with Minors

Code of Conduct